Mosque Restoration RFQ & Tender Guide

Restoration prices cannot be compared fairly when bidders assume different scopes. A strong RFQ provides the same technical baseline, identifies unknowns and requires every bidder to state exclusions, provisional items and specialist responsibilities.

1. Define the procurement objective

Clarify whether the package is investigation, design-assist, specialist conservation, supply-only, supply-and-install or complete contracting. Do not use one vague scope sentence for multiple delivery models.

2. Issue baseline information

• Project location and legal / heritage status if known
• обмерные чертежи
• фотографии текущего состояния
• Defect / investigation reports
• Elements to retain
• Operational constraints
• Target programme

3. Define responsibility boundaries

4. Separate fixed, provisional and investigative scope

Unknown concealed conditions should not be hidden inside a fixed price. Use provisional quantities, unit rates or defined investigation stages where appropriate.

5. Require technical submissions

• Method statement
• Программа
• Material data
• Sample plan
• Quality-control plan
• Team and specialist experience
• Exclusions and assumptions

6. Bid evaluation matrix

7. Change control

Define how unexpected conditions are photographed, priced, approved and recorded before work proceeds.

8. RFQ checklist

• Same documents issued to all bidders
• Revision date shown
• Scope boundaries clear
• Access included
• Occupied-building constraints stated
• Samples and handover included
• Bid-return format standardised

9. Frequently asked questions